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Accounting Services

City of Union City Requests Proposals from Individuals or Firms
Interested in Providing “Accounting Services” for the City of Union
City for the Period of July 1, 2020 through June 30, 2021


Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) for the provision of accounting services for a contract period from July 1, 2020 through June 30, 2021.  All candidates are required to comply with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. as amended.  (Affirmative Action, see Exhibit A attached hereto).  Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal.  The successful candidate must have significant experience in public sector accounting.  The successful candidate will provide the City with consulting services related, but not necessarily limited to:

  1. 1. Making routine investigations, examinations, and accounting of books and financial records and prepares reports thereof;
  2. 2. Preparing accounting of varied financial transactions and records in accordance with regulations and accounting procedures;
  3. 3. Assigning and supervising the work of clerical employees;
  4.  4. Compiling financial and other statements and reports using basic data;
  5. 5. Periodic reviews of financial transactions and supplements these by field visits to verify accounting and fiscal practices;
  6. 6. Preparing detailed accounting reports containing findings, conclusions, and recommendations;
  7. 7. Maintaining essential accounting records and files;
  8. 8. Learning to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units;
  9. 9. Any other thing necessary and proper for completion of your duties;
  10. 10. Any other matter as directed by the City; and
  11. 11. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed.  A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request. 

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal, and must comply with the Affirmative Action requirements contained at N.J.A.C. 17:27 et seq. (See Exhibit A attached hereto).

Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services.

Professional Information and Qualifications
    Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  Each interested firm shall submit the following information:

  1. 1. Name of Firm;
  2. 2. Address of principal place of business and all other offices and corresponding telephone and fax numbers.  Please note specifically which auditors will be assigned to work with the City;
  3. 3. Areas of Practice;
  4. 4. Description of accountant’s education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;
  5. 5. Experience related to public sector accounting;
  6. 6. At least four (4) references, three (3) of which must have knowledge of your service to a public entity;
  7. 7. Examples of your record of success servicing public entities;
  8. 8. The accountant’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
  9. 9. Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of “not to exceed” amount;
  10. 10. Disclosure of Investment Activities in Iran Form (c. 52:32-55, et seq.) (form provided);
  11. 11. Statement of corporate ownership (c.52:25-24.2) (form provided);
  12. 12. Business Registration Certificate (prior to award of contract but preferably with the proposal);
  13. 13. Statement, see attached, executed by a corporate officer, member, partner or sole proprietor certifying that there are no prior or pending ethics complaints against them or their company; and
  14. 14. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included herewith (Exhibit A).

Selection Criteria

    The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

  1. 1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
  2. 2. Experience and references;
  3. 3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and
  4. 4. Cost competitiveness.

    Submission Requirements
Sealed proposals will be publicly opened by the Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 11:00 a.m. on July 16, 2020.  Sealed proposals must be received no later than 11:00 a.m. on July 16, 2020 by:

Erin Knoedler, City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07087

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

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