Request for Proposals to serve as Counsel to the Zoning Board of
Adjustment of the City of Union City from
January 1, 2025 through December 31, 2025

Introduction
Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to provide general counsel and litigation services to the City and its Zoning Board of Adjustment (“Board”) as directed by the Corporation Counsel, the Board or other appropriate official within the City for a contract period from January 1, 2025 through December 31, 2025. The successful firm must have significant experience in representing New Jersey municipal zoning boards of adjustment in land use matters. If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (See Exhibit A included herewith). The successful firm will provide the City and/or the Board with legal guidance relating to, but not necessarily limited to:

1.   Legal research and/or advisory opinions as needed;
2.   Represent the City and/or the Board in land use matters in federal and state courts and administrative forums;
3.   Review, analyze and advise the Board on any applications before it;
4.   Review and/or draft land use resolutions and ordinances;
5.   Attend meetings of the Board;
6.   Attend meetings of the City Commissioners and/or Board Committees upon request;
7.   Conduct programs on specified land use issues for appropriate elected officials, city employees, Board members or other persons upon request;
8.   Notify the City and the Board of changes in land use law or regulations, as well as Court decisions, that impact the City and the Board; and
9.   Any other matters as directed by the City or the Board.
10. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed. A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request.

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal, and must comply with the Affirmative Action requirements contained at N.J.A.C. 17:27 et seq. (See Exhibit A included herewith).

Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services.

Professional Information and Qualifications
Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk. In addition to the forms included herewith, each interested firm shall submit the following information:

1.   Name of Firm;
2.   Address of principal place of business and all attorneys or firm’s offices and corresponding telephone and fax numbers. Please note specifically which attorneys
      will be assigned to work with the City;
3.   Areas of Practice;
4.   Description of firm’s attorneys’ education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those
      described above;
5.   Experience related to representation of New Jersey municipal zoning boards of adjustment;
6.   At least four (4) references, three (3) of which must have knowledge of your representation of New Jersey municipal zoning boards of adjustment;
7.   Examples of your record of success representing New Jersey municipal zoning board of adjustment;
8.   The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
9.   Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where
      appropriate, total cost of “not to exceed” amount;
10. Statement of Ownership Disclosure (form provided);
11. Disclosure of Investment Activities in Iran Form (prior to the award of contract but preferably with the proposal. Form provided);
12. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus (Prior to the award of contract but preferably with the proposal. Form provided);
13. Business Registration Certificate (prior to the award of contract but preferably with the proposal);
14. Statement, see attached, executed by a corporate officer, member, partner or sole proprietor certifying that there are no prior or pending ethics complaints against
      them or their company; and
15. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included herewith (Exhibit A).

Selection Criteria
The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
2. Experience and references;
3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and
4. Cost competitiveness.

Submission Requirements
Sealed proposals will be publicly opened by the Acting Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 12:00PM on November 27, 2024. Sealed proposals must be received no later than 12:00PM on November 27, 2024 by:

Hilda I. Rosario, Acting City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07087

Please submit one original and two (2) copies of the RFP. Use white 8 ½” x 11”

View Full Notice Document