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    In accordance with the provisions of N.J.S.A. 40A:11-1, et. seq., and pursuant to a Fair and Open Process as described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks Proposals from experienced vendors to provide trapping, spaying and neutering services to help curtail the feral cat community in the City.  A contract, if awarded, shall be for a period of up to five (5) years, as permitted by statute.  If awarded for a period of less than five (5) years, the contract may be extended as permitted by law. These services will commence promptly upon the entering into a contract between the City and the successful Proposer.  All candidates are required to comply with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 as amended (Affirmative Action).

Required Services:

The successful proposer shall be required to trap once a week, weather permitting and additionally spay and/or neuter the feral cats at the successful proposer’s facility.  The successful proposer will be responsible for the care for the feral cats during recovery and the release of the cats into their communities.  The successful proposer must maintain all appropriate licenses to perform the services, and/or agree to hire someone who maintains such licenses. The successful proposer will be responsible for any transportation of the cats or for any services other than spaying or neutering, as applicable.  

Proposers should set forth in their proposals how the above services are to be accomplished and how the fees for those services will be paid.  This includes identification of those fees which will be the direct responsibility of the City, i.e., veterinary fees, as opposed to reimbursing the successful proposer for those costs, as well as any materials and/or equipment which the City will be responsible for providing (if any).  Proposers should also set forth what facilities they have available to provide the services.

Additional Requirements:

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) within the time permitted by law.  The registration must be effective as of the time and date for the submission of proposals. Non-profits must provide proof of their 501C-3 designation.  
The successful candidate shall be required to comply with the following insurance requirements:

       a. The Contractor shall be required to carry full insurance including comprehensive general liability; workman’s compensation insurance; which shall cover all operations of the Contractor, its employees, agents and servants hereunder, and; motor vehicle and equipment used by the Contractor in connection with the Contractor’s operations under the Contract; Contractor shall provide  professional liability (errors& omissions) insurance for claims arising from any negligent performance of contractors’ services pursuant to the agreement in the amount of $1,000,000 per claim.  Said insurance, by endorsement, shall fully protect the City of Union City from liability.

       b. Certificates naming the City of Union City as an additional named insured, and evidencing such insurance coverage, shall be filed with the City Clerk prior to the commencement of operations hereunder by the Contractor.

      The following Certificates of Insurance must be furnished:

                 I.    Worker’s Compensation;
                        Part Two – Statutory

                II.    Comprehensive General Liability:
                        A.    Minimum limits: $1,000,000.00;
                                Combined Single Limit Coverage to include: Premise / Operations; Independent Contractors;
                                Product / Completed Operations;
                                Contractual; Personal Injury;
                                Broad Form Property Damage;
                                City of Union City as additional insured.

                         B:   Comprehensive General Liability must be maintained for at least one year after completion of the contract and its acceptance by the City of Union City.

                III.    If applicable, Professional Liability insurance in the amount of not less than $1,000,000.

The certificate of insurance shall designate the City of Union City as an additional insured and shall contain a thirty (30) day notice of cancellation whereby the City Clerk will be provided with a written notification of cancellation.  Said insurance must be paid for a minimum of six (6) months into the contract period at the time of the contract.

It is understood and agreed that the Contractor is an independent Contractor and not an employee of the City of Union City.

The Contractor agrees to indemnify and hold harmless the City of Union City, the Board of Commissioners of the City of Union City, and all of its officers, agents and employees of and from any and all liability for damages for injury to person and property, including death and against and from all suits and actions and all costs, damages and change of whatsoever kind of nature, including attorneys’ fees to which the City of Union City maybe put for or on account of any injury or alleged injury to person, including death, or property, resulting from the performance of the Contractor’s operations under this Contract, or by or in consequence of any neglect or omission on the part of the Contractor in the performance of operations under the Contract, whether such operations, or in the absence thereof, be by the Contractor or anyone directly or indirectly employed by or providing services on behalf of the Contractor.

The Contractor shall hold the City of Union City harmless for damages to the Contractor’s Equipment utilized during the term of this Contract.

The successful Contractor shall be required to execute the form of hold harmless agreement attached hereto.

Programs of self-insurance are not acceptable.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  Each interested candidate shall submit the following information within the time permitted by law:

  1. 1. Name of firm, business organization, shareholders and directors with more than a ten per cent interest in the organization;
  2. 2. Any licenses held by the Proposer or employees of the Proposer;
  3. 3. Address of principal place of business and all other offices and corresponding telephone and fax numbers for all individuals assigned to perform the services;
  4. 4. Description of the Proposer’s qualifications, number of years in business and a description of their experience with services similar to those described above.  This includes a similar description for all key personnel;
  5. 5. Experience in providing similar services for municipalities, including a description of the services you propose to provide to the City to successfully implement the services;
  6. 6. At least three (3) references, two (2) of which must have knowledge of your service to public entities;
  7. 7. The organization’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
  8. 8. Cost details, including rates and fees, broken down into specific services to be provided, a flat fee or fee schedule, the names of each of the individuals who will perform the services and all expenses and costs for which the City will be responsible.  Also advise as to what facilities, materials and equipment the City will be responsible for providing (if any);
  9. 9. Any other information which the interested organization deems relevant;
  10. 10. Statement concerning Ethics Complaint (copy attached);
  11. 11. Statement of corporate ownership (c.52:25-24.2) (copy attached);
  12. 12. Non-Collusion Affidavit (copy attached);
  13. 13. Proof of business registration with the New Jersey Division of Taxation (P.L. 2004 c. 57);
  14. 14. If required by the City, criminal background check for all persons who will be assigned to provide services under this contract shall be provided to the City after the contract is awarded and the contract is contingent upon receipt by the City of satisfactory background checks;
  15. 15. Disclosure of Investment Activities in Iran form (copy attached); and
  16. 16. Statement, see attached, executed by a corporate officer, member, partner or sole proprietor certifying that there are no prior or pending ethics complaints against them or their company.

Selection Criteria

The selection criteria used in awarding a contract or agreement for the services as described herein shall include:

  1. 1. Qualifications of the individuals who will perform the tasks and the degree of their respective participation;
  2. 2. Experience and references;
  3. 3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and
  4. 4. Cost competitiveness.

The City reserves the right to waive any informalities in the proposals as may be permitted by law.

Submission Requirements

Sealed RFPs will be opened by the City Clerk in Union City Hall, 3715 Palisade Avenue, Union City, at 11:00 AM on December 1, 2020.  Proposals must be received no later than 10:30 AM on December 1, 2020 by:

Erin Knoedler, City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07086

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

View Official Notice Here