THE CITY OF UNION CITY

REQUESTS COMPETITIVE CONTRACT PROPOSALS FROM
INDIVIDUALS/FIRMS INTERESTED IN PROVIDING PERSONNEL
CONSULTING SERVICES FOR THE CITY OF UNION CITY

Introduction
The City of Union City (“City”) is requesting qualifications and proposals from individuals and/or firms for the following services: personnel consultant: The term of the contract shall be through December 31. To the extend permitted by law, a contract, if awarded, may be extended for up to four (4) additional one-year periods upon the same terms and conditions set forth herein The City seeks Proposals in accordance with the Competitive Contract procedures set forth in N.J.S.A. 40A:11-4.1 et seq.

Required Services:
The successful candidate will provide the City with services related, but not necessarily limited to:

1. Continuation of a department-by-department review of the organizational functions in accordance with new procedures.
    
2. Provide assistance to personnel in carrying out their daily functions as they relate to personnel matters.
    
3. Ensure that established personnel procedures of the City and State are being adhered to by City supervisors and employees.
    
4. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed.  A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request.

Proposers should set forth in their proposals how the above services are to be accomplished and how the fees for those services will be paid.

Additional Requirements:
Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal.  The registration must be effective as of the time and date for the submission of proposals.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  Each interested candidate shall submit the following information within the time permitted by law:

1. Name of firm, business organization, shareholders and directors with more than a ten per cent interest in the organization;
    
2. Any licenses or certifications held by the Proposer or employees of the Proposer;
    
3. Address of principal place of business and all other offices and corresponding telephone and fax numbers for all individuals assigned to perform the services;
    
4. Description of the Proposer’s qualifications, number of years in business and a description of their experience with services similar to those described above.  This includes a similar description for all key personnel;
    
5. Experience in providing similar services for municipalities, including a description of the services you propose to provide to the City to successfully implement the services;
    
6. At least three (3) references, two (2) of which must have knowledge of your service to public entities;
    
7. The organization’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
    
8. Cost details, including rates and fees, broken down into specific services to be provided, a flat fee or fee schedule, the names of each of the individuals who will perform the services and all expenses and costs for which the City will be responsible.  Also advise as to what facilities, materials and equipment the City will be responsible for providing (if any);
    
9. Any other information which the interested individual or firm deems relevant;
    
10. Statement concerning Ethics Complaint (copy attached);
     
11. Statement of ownership disclosure (c.52:25-24.2) (copy attached);
     
12. Non-Collusion Affidavit (copy attached);
     
13. Proof of business registration with the New Jersey Division of Taxation (P.L. 2004 c. 57) (prior to award of contract);
     
14. If required by the City, criminal background check for all persons who will be assigned to provide services under this contract shall be provided to the City after the contract is awarded and the contract is contingent upon receipt by the City of satisfactory background checks;
     
15. Disclosure of Investment Activities in Iran Form (copy attached) (prior to award of contract); and
     
16. Acknowledgement of the Mandatory Equal Employment Opportunity Language and the requirements for the successful proposer contained therein (copy attached).

Evaluation of Proposals/Selection Criteria:

It should be understood by each company submitting a proposal that  the City must select a proposal that not only meets and conforms to the scope of work included in the RFP, but also offers clear and reasonable assurances of successfully meeting the City’s needs.  The criteria that will be considered in evaluating proposals are the criteria as detailed in the table below.  They are weighted based on importance to the City.  The points awarded range from 0 to 5, with 5 being the highest score and 0 the lowest score.  After the points are awarded by the evaluator, the weighting factor will be applied and a total score will be calculated, which will then be recommended to the Board of Commissioners for the award of the contract.  Each area of the evaluation should be addressed in detail in the company’s proposal.  The criteria is as follows:

A contract shall be awarded as permitted by N.J.S.A. 40A:11-4.5.  The City reserves the right to reject any and all proposals, and to waive any informalities in the proposals as may be permitted by law. Under no circumstances shall the provisions of a proposal be subject to negotiation by the City.

Submission Requirements
Sealed RFPs will be publicly opened by the City Clerk in Union City Hall, 3715 Palisade Avenue, Union City, at 10:00 am on September 29, 2023. Proposals must be received no later than 10:00 am on September 29, 2023 by

City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07086

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

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