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RFP

Community Forestry Management

City of Union City Request for Proposals from Individuals or Firms
Interested in Serving and Providing Professional Services Regarding the
Preparation of an Approved Community Forestry Management Plan


Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City submits this Request for Proposals ("RFP") for individuals or firms to provide professional services to the City of Union City in the writing and preparation of an approved Community Forestry Management Plan in accordance with the guideline standards and provisions of the New Jersey Shade Tree and Community Forestry Assistance Act.  All candidates are required to demonstrate compliance with N.J.S.A. 10:5-31, et seq., and N.J.A.C. 17:27 as amended (Affirmative Action).  The successful candidate must have knowledge of the requirements of the New Jersey Community Forestry Management Plan and Trust and must have attended a Community Forestry Management Plan Workshop or must have written a State-approved Community Forestry management Plan.  The successful candidate will provide the City with services related, but not necessarily limited to:

  1. 1.    Preparation of a Community Forestry Management Plan that is appropriate for submission and approval and that is unique to
           the City and the City’s needs.
     
  2. 2.    Preparation of any supplemental or explanatory material or amendments as required and subsequently requested by NJDEP
           or its other agencies and  personnel during the review of the plan.
     
  3. 3.    Filing of all reports required by the State of New Jersey, Department of Environmental Protection, Division of Parks and
           Forestry.
     
  4. 4.    Maintenance of all required records.
     
  5. 5.    Inclusion of a Public Education/Awareness/Outreach Section in the Community Forestry Management Plan, together with a
           tree inventory assessment,  tree indemnification, and  tree planting, maintenance and care.


      Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57).

Professional Information and Qualifications

Each interested candidate shall submit the following information:

  1. 1.    Name of firm or individual;
     
  2. 2.    Address of principal place of business and other offices and corresponding telephone and fax numbers. Please note
           specifically which consultants will be assigned to work with the City;
     
  3. 3.    Description of candidate's education, experience, qualifications, number of years with the firm and a description of their
           experience with projects similar to those described above;
     
  4. 4.    Description of candidate's experience related to preparing Community Forestry Management Plans.
     
  5. 5.    Description of candidate's experience and knowledge of the Community Forestry Assistance Act as well as related fields;
     
  6. 6.    The candidate's ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
     
  7. 7.    Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each
           individual, all expenses, and a total cost of "not to exceed" amount; and
     
  8. 8.    Any other information which the interested firm individual deems relevant.
     
  9. 9.    Statement of corporate ownership (c.52:25-24.2)


Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

  1. 1.    Qualifications of the individuals who will perform the tasks and the degree of their respective participation;
     
  2. 2.    Experience, reputation in the field and references;
     
  3. 3.    Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;
     
  4. 4.    Cost competitiveness;
     
  5. 5.    Strong verbal and written communication skills;
     
  6. 6.    Whether the consultant has a history and proven performance and reliability in undertaking the work advertised herein; and
     
  7. 7.    Whether the consultant’s proposal demonstrates a clear understanding of the scope of the work and related objectives


Submission Requirements

Sealed Proposals will be publicly opened by the Union City Clerk in her office at City Hall, 3715 Palisade Avenue, Union City, Second Floor, at 11:00 am on Tuesday, October 4, 2016 if received prior to this date.

Erin Knoedler, Deputy City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07086

Please submit one (1) original and three (3) copies of the Proposal.  Use white 8½ x 11" paper.


Any persons having questions or seeking information should contact David Spatz, Planning Consultant, at (201) 564-7968 or [DavidSpatz@optimum.net]

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