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RFP

Tenant Advocate Attorney

City of Union City Requests Proposals From Attorneys Interested in Serving as “Tenant’s Advocacy Attorney” for the City of Union City For the Period July 1, 2017 through June 30, 2018
 
Introduction
 
Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City seeks Requests for Proposals (“RFP”) from attorneys licensed to practice law in the State of New Jersey that wish to provide tenant’s advocacy services to the general public in the City as directed by the Board of Commissioners or other appropriate official within the City for a contract period July 1, 2017 and ending June 30, 2018. All candidates are required to comply with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. as amended. (Affirmative Action). Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57). The successful attorney must have significant experience in representing residential tenants as a tenant’s advocate. The successful attorney among his/her other duties may be requested to do any or all of the following:
 
1. Provide and distribute information to tenants regarding federal, state and municipal laws affecting the rights and duties of landlords and tenants.
2. Distribute information specifically dealing with tenants’ legal rights;
3. Write and publish information pamphlets, leaflets or booklets providing information on tenant/landlord rights and duties;
4. Operate a hotline to provide advice to tenants;
5. Promote, sponsor and organize tenants’ rights workshops to disseminate information between tenants and tenant groups and assist tenants in organizing to protect tenants’ rights;
6. Receive and forward to appropriate agencies of the city complaints from tenants relating to the administrative action or inaction of any department;
7. Give free advice and assistance to apartment dwellers in their dealings with the city rent control board or appeals before the Board;
8. Appear before state and federal tribunals on behalf of tenants as assigned by the City;
9. Any other matters as directed by the appropriate City official(s).
10.The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by
amendment to the Contract, the amount previously billed under the Contract, and
the total amount of unbilled funds remaining available under the Contract, and
the total amount of unbilled funds remaining available under the Contract after
deduction of the most recent amount billed. A copy of each billing statement
shall be made available to the State Fiscal Oversight Officer upon request.
 
Each candidate shall submit proof of business registration with the New Jersey
Division of Taxation (P.L. 2004, C.57) and must comply with the Affirmative Action
requirements contained at N.J.A.C. 17:27 et seq.
 
Professional Information and Qualifications
 
Copies of these standardized submission requirements and selection criteria are
on file and available from the Office of the City Clerk. Each interested attorney shall
submit the following information:
 
1. Name of attorney/firm;
2. Address of principal place of business and all attorneys or firm’s offices and
corresponding telephone and fax numbers. Please note specifically which
attorney will be assigned to work with the City;
3. Areas of Practice;
4. Description of attorneys’ education, experience, qualifications, number of years
with the present law firm and a description of their experience with projects
similar to those described above;
5. Experience related to representation of municipalities as a tenant’s advocate in
an urban environment in New Jersey which is substantially similar to the City of
Union City;
6. At least four (4) references, three (3) of which must have knowledge of your
representation of municipalities as a tenant’s advocate;
7. Examples of your record of success representing municipalities as a tenant’s
advocate;
8. The firm’s ability to provide the services in a timely fashion (including staffing,
familiarity and location of key staff);
9. Cost details, including the hourly rates of each of the individuals who will perform
the services and the time estimates for each individual, and all expenses and
provide a “not to exceed amount” for these services, taking into account that the
City will not pay more than $150.00 per hour for the services of any attorney;
 
10.Statement of corporate ownership (c.52:25-24.2);
11.Disclosure of Investment Activities in Iran Form (c. 52:32-55, et seq.); and
12.Statement, see attached, executed by a corporate officer, member, partner or
sole proprietor certifying that there are no prior or pending ethics complaints
against them or their company.
 
Selection Criteria
 
The selection criteria used in awarding a contract or agreement for professional
services as described herein shall include:
1. Qualifications of the individuals who will perform the tasks and the amounts of
their respective participation;
2. Proven experience in representing municipalities as a tenant’s advocate in urban
environments substantially similar to Union City and references;
3. Ability to perform the task in a timely fashion, including staffing and familiarity
with the subject matter; and
4. Ability to be available with the appropriate personnel at all times necessary to
accomplish the representation; and
 
Submission Requirements
 
Sealed RFPs will be publicly opened by the Union City Clerk in his offices at Union City
Hall, 3715 Palisade Avenue, Union City, at 11:00 a.m. on August 25, 2017. The RFP
must be received no later than 11:00 a.m. on August 25, 2017 by:
 
Erin Knoedler, Deputy City Clerk
City of Union City
Office of the City Clerk
3715 Palisade Avenue
2nd Floor
Union City, New Jersey 07087
 
Please submit one original and two (2) copies of the RFP. Use white 8 ½” x 11” paper.