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Risk Manager for Property & Casualty Insurance

City of Union City Request for Proposals From Individuals or Firms
Interested in Serving as “Risk Manager for Property and Casualty Insurance” to the City of Union City for the Period of July 1, 2018 through
June 30, 2023


Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City seeks Requests for Proposals (“RFP”) for the position of “Risk Manager for Property and Casualty Insurance” to the City of Union City for a contract period beginning on June 1, 2015 and ending May 31, 2018.  All candidates are required to comply with N.J.S.A. 10-5-31 et seq and N.J.A.C. 17:27 as amended (Affirmative Action).  The successful candidate must have significant experience in property and casualty consulting services.  The successful candidate will provide the City with services related, but not limited to:

1.    Identifying issues and exposures and negotiating on the City’s behalf with insurance carriers;

2.    Serving as the City’s broker of record and being authorized to represent and assist the City in discussions and transactions with all insurance carriers, provided that the Broker shall not place any insurance on behalf of the City unless so authorized in writing by the City;

3.    Broker must be qualified and authorized to be recognized as broker of record for all prospective insurance carriers and companies for the City;

4.    Reviewing policies and endorsements for accuracy and conformity to specifications and negotiated coverage;

5.    Providing coverage summaries to the City for all new coverage and updates on changes to existing coverage;

6.    Processing or facilitating the processing of certificates of insurance, as requested by the City;

7.    Attending any other meetings that the City deems necessary;

8.    Reviewing all correspondence referred by the City, and preparation of correspondence on behalf of the City, if requested;

9.    Providing regular Risk Management services to the City and its staff;

10.    Assistance with the development of and planning of long range insurance strategies;

11.    Make recommendations and conduct negotiations to procure property and casualty insurance coverage, including assisting the Purchasing Department in the preparation of Requests for Proposals;

12.    Assist in managing of all aspects of the City’s property and casualty insurance program;

13.    Analysis of proposals in connection with property and casualty insurance procurement, including, but not limited to, recommending selection criteria, marketplaces and assisting in an advisory capacity the evaluation of proposals and renewals;

14.    Participate in on-going meetings with City personnel regarding insurance strategies and day to day operations of the City’s property and casualty insurance needs;

15.    Assist in the development of alternative strategies to reduce risk to assets and resources; consultation as to the probable impact of strategies elected by the City;

16.    Market programs periodically;

17.    Report Worker’s Compensation claims to the New Jersey Intergovernmental Insurance Fund; and

18.    Provide Loss Control Services either directly or through independent contractors to include:

  • PEOSHA training for the entire staff will be made available, if appropriate.  Topics will be prioritized based on the needs of the staff and the request of City management.  Potential topics may include:
        o  Hazard Communication/Right-to-Know, Bloodborne Pathogens, Confined Space, Lock-out/Tag-out, Personal
            Protective Equipment, Indoor Air Quality, Emergency Action Plan, Hearing Conservation, Asbestos Awareness,
            Ladder Safety, Aerial Work Platform Safety, Chain Saw Safety, Ergonomics, Trenching and Excavation Safety,
            Safe Lifting and Scaffold Safety
  • “Accident Repeater” interview of those individuals who have incurred two or more workers’ compensation claims will be interviewed regarding the circumstances of their claims
  • Accident investigations and if needed, root-cause analysis, for all claims (property, general liability, auto, and workers’ compensation incidents)
  • Discussions with management personnel (i.e. Police Chief or designated replacement, DPW Supervisor or designated replacement, Custodial/Vendor Supervisor, and other designated department supervisors) regarding claims
  • Discussions regarding return-to-work opportunities involving any workers’ compensation claims with lost workdays
  • A review of PEOSH-required written programs and assistance in updating and developing the programs

Professional Information and Qualifications

Copies of the standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  Each interested candidate shall submit the following information:

1.    Name of firm or individual;

2.    Address of principal place of business and all other offices and corresponding telephone and fax numbers.  Please note specifically which consultants will be assigned to work with the City;

3.    Description of candidate’s education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;

4.    Experience related to property and casualty consulting;

5.    At least four (4) references, three (3) of which must have knowledge of your service to public entities;

6.    The candidate’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);

7.    Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of “not to exceed” amount;  

8.    Any other information which the interested firm deems relevant; and

9.    Statement of corporate ownership (c.52:25-24.2).

Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1.    Qualifications of the individuals who will perform the tasks and the degree of their respective participation;

2.    Experience and references;

3.    Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and

4.    Cost competitiveness;

5.    Minimum of 5 years of successful experience in providing similar services to municipalities the size of Union City;

6.    Ability to provide bi-lingual staff to work with constituents on claims issues;and

7.    Senior staff members must be available for emergencies after regular business hours.

Submission Requirements

Sealed RFPs will be publicly opened by the Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 11:30 a.m. on October 30, 2018.  The RFP must be received no later than 11:00 a.m. on October 30, 2018 by:

Erin Knoedler
City Clerk
City of Union City
3715 Palisade Avenue, Second Floor
Union City, NJ   07087

Please submit one original and two (2) copies of the submission.  
Use white 8½” x 11” paper

View Official Notice Here