Ver en Español

RFP

Interpreter Services

City of Union City Request for Proposals from Individuals Interested in Serving as
Interpreter for the City of Union City Municipal Court and Various City of Union City
Boards for the Period March 1, 2019 through June 30, 2019

Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City seeks proposals from individuals who wish to serve as the Interpreter, as directed by the Corporation Counsel, the Board of Commissioners or other appropriate official within the City for a contract period beginning on or after March 1, 2019 and ending June 30, 2019. The position may also be subject to Department of Community approval. The successful applicant must have significant experience with interpreting services. If awarded a contract, the individual shall be required to comply with the requirements of N.J.S.A. 10.5-31 et seq. and N.J.A.C. 17:27. The successful applicant will engage in/be responsible for, but not be limited to, the following activities:

  1. Interpreter shall appear at the regularly scheduled municipal court sessions as follows:
    Monday, Tuesday, Wednesday, Thursday - 9:00 a.m. to noon

    Wednesday - 5:30 to 8:30 p.m.

    Except court holidays

    Alternate Mondays - DWI Trials as needed 1:00 to 4:00 p.m.

    Alternate Tuesdays - Trials 1:00 to 3:30

    Thursday afternoons - Trials 1:00 to 4:00 p.m.

    Mediation a minimum of one (1) or two (2) Fridays per month - 10:00 to 1:00 p.m.
     
  2. Interpreter shall appear as needed at meetings of the Union City Board of Commissioners and the Union City Rent Stabilization Board. The interpreter shall attend meetings of the Union City Zoning Board, Union City Planning Board, and Union City Redevelopment Agency as needed. The schedules of these Boards are subject to change. Copies of current Board meeting schedules can be found on the City website ucnj.com.
     
  3. The interpreter must have passed a certification test administered by the New Jersey Administrative Office of the Courts, or a certification by any State/Federal agency recognized by the Administrative Office of the Courts as equivalent or superior to the certification test administered by the New Jersey Administrative Office of the Courts.

The aforesaid times are approximate and may change subject to the board or court calendar. The Interpreter must attend the complete court session, regardless if the session extends beyond the hours listed above, with no additional compensation.

In the event of vacation or unavailability, the Interpreter is permitted to utilize a substitute for a limited period, with the approval of the Chief Municipal Judge.

INTERPRETER FUNCTIONS:

  1. Interpret proceedings, hearings, interviews, and other municipal court related communicative events primarily from English into Spanish and from Spanish into English, and other languages as needed.
     
  2. Interpret consecutively into Spanish questions by attorneys, or by the Judge, and consecutively interprets answers given in Spanish by defendants, parties, and witnesses into English.
     
  3. Sight translates Spanish or English documents as required during a proceeding, hearing, interview, or other municipal court-related communicative event.
     
  4. Requests of the municipal judge, a clarification of statements made by the speaker, if necessary, when unable to understand them or express a word or thought.
     
  5. Interprets simultaneously when required at proceedings all statements made by the parties, Judge, attorneys, and witnesses.
     
  6. Any other service necessary to perform the duties of an interpreter for the City of Union City.
     
  7. Appear as needed, at the board meetings listed, as may be changed due to the Board's schedule and provide interpreting services for persons requiring same at those meetings.
     
  8. Coordinate the requests from the Municipal Court or any other Board for non-Spanish language interpreters as needed.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk. Each interested candidate shall submit the following information:

  1. Name of firm or individual;
     
  2. Address of principal place of business and all other offices and corresponding telephone and fax numbers. Please note specifically which interpreters will be assigned to work with the City;
     
  3. Description of candidate's education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;
     
  4. Experience related to providing interpreter services for Courts or other public entities;
     
  5. At least four (4) references, three (3) of which must have knowledge of your service to public entities;
     
  6. The candidate's ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
     
  7. Cost details, including the hourly rates of each of the individuals who will perform the services and the per session costs for municipal court sessions ;
     
  8. Any other information which the interested firm deems relevant;
     
  9. Statement of corporate ownership (c.52:25-24.2);
     
  10. Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L.2004 c. 57).

Selection Criteria

The selection criteria used in awarding a contract for professional services as described herein shall include, but not be limited to:

  1. Education, as described in the interpreter job description.
     
  2. Experience, as described in the interpreter job description.
     
  3. Professional and personal references.
     
  4. Requested rate per municipal court session, and hourly rate for appearance at other Union City Boards.

Submission Requirements

Sealed proposals and a list of references will be publicly opened by the Union City Clerk in her offices at Union City Hall, 3715 Palisade Ave., Union City at 11:00 a.m. on February 19, 2019. Proposals must be received no later than 11:00 a.m. on February 19, 2019:

Erin Knoedler, City Clerk 

City of Union City 

3715 Palisade Avenue 

Union City, New Jersey 07087

Please submit one original and five (5) copies of your proposal on white 8 1/2"x 11" paper and one list of your references.

View Official Notice Here