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Special Counsel in Land Use to the City of Union City

City of Union City Requests Proposals from Law Firms Interested in Serving as “Special Counsel in Land Use to the City of Union City” through June 30, 2020


Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City seeks Request for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to provide special counsel and litigation services in the area of land use law to the City of Union City, as directed by the Corporation Counsel or other appropriate official within the City for a contract through June 30, 2020.  All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 et seq. as amended.  (Affirmative Action , see Exhibit A attached hereto).  Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) within the time permitted by law.  The successful firm must have significant experience in representing New Jersey municipalities with respect to Rent Leveling issues.  The successful firm will provide the Board with legal guidance relating to, but not necessarily limited to:

  1. Legal research and/or advisory opinions as needed;
  2. Represent the City in federal and state courts and administrative forums;
  3.  Review, analyze and advise the City on any matter before it;
  4. Review and/or draft resolutions and ordinances;
  5. Attend meetings of the City Commissioners upon request;
  6. Notify the City of changes in the law or regulations, as well as Court decisions, that impact the City; and
  7. Any other matters as directed by the City.
  8. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed.  A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request. 

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) within the time permitted by law and must comply with the Affirmative Action requirements contained at N.J.A.C. 17:27 et seq. (See Exhibit A attached hereto).

Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  Each interested firm shall submit the following information:

  1.  of Firm;
  2. Address of principal place of business and all attorneys or firm’s offices and corresponding telephone and fax numbers.  Please note specifically which attorneys will be assigned to work with the City;
  3. Areas of Practice;
  4. Description of firm’s attorneys’ education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;
  5. Experience related to representation of land use matters in New Jersey which is substantially similar to the City of Union City;
  6. At least four (4) references;
  7. Examples of your record of success representing a public entity and familiarity with land use issues;
  8. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
  9. Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of “not to exceed” amount taking into account that the City will not pay more than $150.00 per hour for the services of any attorney;
  10. Statement of corporate ownership (c.52:25-24.2);
  11. Disclosure of Investment Activities in Iran Form (c. 52:32-55, et seq.);
  12. Business Registration Certificate (within the time permitted by law);  
  13. Statement, see attached, executed by a corporate officer, member, partner or   sole proprietor certifying that there are no prior or pending ethics complaints against them or their company; and
  14. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included herewith (Exhibit A).

Selection Criteria

    The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

  1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
  2. Experience in representing a public entity and familiarity with land use issues substantially similar to Union City in urban environments and references;
  3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;
  4. Ability to be available with the appropriate personnel at all times necessary to accomplish the representation;
  5. The cost and expense that will be necessary to familiarize the attorney with the municipal issues pending; and
  6. Cost competitiveness in light of all of the above factors.   

Submission Requirements

Sealed RFPs will be publicly opened by the Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 11 a.m. on January 31, 2020.  The RFP must be received no later than 11 a.m. on January 31, 2020 by:

Erin Knoedler, City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07087

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

View Official Notice Here